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28 Jan

Best Ways To Manage Accounts And Data For Retail Shops

Manage Accounts And Data For Retail Shops
Manage Accounts And Data For Retail Shops

Running a retail store is not an easy task. Apart from servicing multiple customers and monitoring the store premises, your responsibility as a store owner and a manager is also to manage and maintain a large amount of data generated. This data includes the various books of accounts as well as inventory data. 

Over some time, this data becomes too big to be managed by your ordinary offline desktop software as they fail to give you an abstract view of things. However, thanks to the internet, data management technology has moved far ahead than merely maintaining information on your desktop.

Also Read: Best Ways For Hiring People For Retail Shops

5 Methods To Tackle The Enormous Data Generated By Your Business

Use The Cloud:

This is perhaps the most interesting as well as the most obvious solution to tackling enormous retail business data. Business data becomes even larger when you are running a chain of retail stores. First, since cloud-based applications and data are not stored in a local machine, there is no possibility of machine crash and data loss. Second, you get around the clock access to your data from anywhere and from any device since all you have to do is to access it from a computing device. 

Also Read: How To Run A Successful Retail Business?

Third, you can sync your offline data with your cloud server, therefore when you update your current data, it gets updated automatically to the cloud and in real-time. Also, your data is safe on the cloud. However, be careful when choosing your Enterprise Management Software and do your part of the research.

Inventory Optimization Across All Branches:

Inventory optimization is perhaps the most complex of all data management tasks in-store management. Optimizing store inventory means that not only the inventories of individual stores are maintained, but also cross store inventories are implemented. Cross store inventory is a factor that links the number of inventories in one store branch with the inventories of other store branches. So that when there is a lack of complete depletion of a product in a branch, you can order an optimal number of those products from a branch where they are in surplus.

Also Read: Benefits Of Starting Offline To Online Business – Retail

Again, this is possible only when you have your data on the cloud.

Remote, On Cloud Accounting For Your Store:

Remote cloud-based accounting has made auditing and accounting easy for retail shops. The online accounting method is a combined process that entails uploading accounting data such as sales figures, operating costs, and procurement prices and roping in ‘real person’ chartered accountants who will prepare your accounting statements such as balance sheets. The biggest benefit that perhaps this provides you is that there is no confusion and mix-up of the various accounting sheets and files. Also, any transaction that takes place at any given POS(point of sale) gets automatically updated to the cloud, which contributes to the accounts based on the cloud.

Also Read: How Smart, Wireless POS Solutions Are Remodeling India’s Retail Market

Maintain Stats And Metrics About Your Store:

This is perhaps the less implemented method from the whole cloud-based environment paradigm. It is always better to maintain a record of various stats and metrics about the performance of your stores. This includes various statistics such as volumes sold, percentage of inventory sold, inventory gone wasted, what kind of marketing profile has attracted a large number of customers during a given period. You can create your statistical metric and add it to your cloud-based statistical system. 

You can also rope in professional digital marketers who can keep a check on your marketing and other such functions, who will work on the cloud.

Always Keep A Local Backup:

This might sound counter-intuitive, but it is quite effective. You don’t have to have a backup of everything but only of the main accounting pages so that in case there is an issue with the cloud data, you can have the latest accounting info on your local server. This is not a very hard and fast necessity but rather an option.

So What Can Be Said In Conclusion

In the end, it is the cloud where all the action takes place. The different ways to maintain and manage the accounts and data take place on the cloud and it thus it is very important that you choose very competent and proven cloud data management services.

As compared to a standard business loan, a loan exclusively designed for retail store business offers a number of benefits. We work with several lending partners to provide the most number of options to you. You also get to select the loan tenure and repayment schedule for maximum convenience. The whole process of applying for an unsecured loan, getting it approved, and its disbursal happens online in the safest and quickest way possible.

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