E-Way Bill – Registration, Benefits & Generation Process

A mandatory document for the transportation of goods, an e-Way Bill contains information about the consignor, consignee, transporter, origin of the items, and destination.

The Electronic Way Bill, also known as E-Way Bill, is essentially a compliance mechanism in which the person responsible for the movement of goods uploads the necessary data via a digital interface before the movement of goods begins and creates an E-Way Bill on the GST portal.

What Benefits Does the E-Way Bill Offer?

• Encourage quicker flow of products.
• Since the check posts were eliminated, increasing the truck turnaround time will therefore help the logistics sector by cutting down on travel expenses and times while also increasing the distance travelled. If you are into Import & Export Business than must look benefits of NIRVIK Scheme.
• Easy-to-use method for creating electronic bills. This implies that, as this was the main drawback of the previous system, there is no need to contact the e-bill department in order to generate an e-bill. It is possible to generate the E-Way bill immediately online.
• Since the entire system operates online, tax evasion is prevented.

How Does the System for E-Way Bills Operate?

All individuals who are subject to E-Way bill compliance must first create an account on the shared portal. They can then produce the E-Way bill after that. Following the creation of the E-Way bill on the shared site, each of the three parties will have access to a distinct E-Way bill number.

• The supplier,
• The recipient and
• The Transporter

The opposite party can view the E-Way bill created against their GSTIN using a method on the shared portal following the filing of Part A of form GST EWB-01.

The opposite party must now decide whether to accept or reject the consignment that is listed in the E-Way bill. Please be aware that he will be considered to have accepted the details if the acceptance or rejection is not expressed within 72 hours of the E-Way bill being generated or the products being delivered, whichever comes first.

How to Register on the E-Way Bill Portal?

1. Navigate to the official website –  ewaybill.nic.in
2. Select “Android” from the “Registration” menu.

• The user only needs to choose their user ID from the drop-down menu; the system will automatically fill in their name and location.
• Direct E-Way bill generation from the mobile application is a possibility. The user must choose “Yes” under “Do you want to enable android app” in order to use this feature.
• After that, you’ll need to provide the concerned user’s IMEI number so they can create an e-way will on your behalf. Next, select “Save Details” on the E-Way Bill interface.

Through an Android application, the authorized user will be able to generate an E-Way Bill once it has been saved.

Prerequisites for Creating E-Way Bills

To generate a E-Way bill (using any method of generation), the following requirements must be met:

• You must sign up via the EWB website
• The relevant invoice, bill, or challan for the shipment of goods needs to be in possession.
• If travelling by car, provide the vehicle number or the transporter ID.
• Transporter ID, Transport document number, and date on the document if the transport is by rail, aircraft, or ship.

How to Generate an e-Way Bill?

Here is a step-by-step tutorial for E-Way bill login : 

1. After entering your password, username, and captcha code, click “Login.”
2. When the “E-waybill” option appears on the dashboard’s left side, select “Generate new.”
3. Enter the following details : 

• Transaction Type: If you are a consignment supplier, choose “Outward.” If you are the recipient of a consignment, choose “Inward.”
• Subclass: Choose the appropriate subtype that corresponds to you. 
• Type of document: If not listed, choose another option from the following: invoice, bill, challan, credit note, or bill of entry.
• Document No.: Type the invoice or document number here.
• Document Date: Choose the date of the document, invoice, or challan.
• From/To: Fill in the details in the To / From box based on whether you are a recipient or a supplier.
• Item Details: Include the shipment details.
• Details about the transporter: It is mandatory to include the mode of transportation (road, rail, ship, or air) and the approximate distance travelled (in kilometres) in this section.

4. Press the “Submit” button. The system checks entered data and displays an error if there is one. If not, your request is handled and a unique 12-digit number is generated for the E-Way bill in Form EWB-01.

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Takeaway

Every registered person, who facilitates transport of goods, needs to generate the e-way bill. If the registered person is unable to generate it, the transporter who transports the goods can generate the e-way bill on behalf of his/her client.

This system has greatly benefited the logistics industry by reducing the travel time and cost as well as increasing the distance travelled. Extensive state-wise documentation is not needed if you generate an e-way bill while transporting goods, especially across borders. 

FAQs

When is an E-Way bill not necessary?

Items that are transferred to an inland container depot (ICD) or container freight station (CFS) for customs clearance from an airport, air cargo complex, land customs station, or customs port. Goods that are sealed or carried under customs monitoring.

What is the kilometre limit for an E-Way bill? 

An E-Way bill requires a minimum travelling distance of 50 km, and a maximum of 4,000 km is allowed.

When does the E-Way bill get cancelled?

Only the e-bill generator has the ability to cancel such e-bills. You have 24 hours from the time the E-Way bill is generated to cancel. Such an E-Way Bill cannot be used once it has been cancelled. The E-Way Bill cannot be revoked after it has been validated by an authorized officer.